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Coco Panda
Emphasis in operations management and organizational communication.
Project Administrative Coordinator with 6+ years of experience supporting construction, facilities, and operations teams across scheduling, document control, vendor coordination, and executive reporting. Known for improving workflow accuracy, maintaining audit-ready records, and keeping multi-stakeholder projects on track. Proficient in Microsoft Office, SharePoint, Oracle, and cross-functional communication.
Standardized monthly reporting templates for five project managers, reducing preparation time by 30% and improving leadership visibility into budget and schedule status.
Recognized by the operations director for coordinating a year-end records cleanup that brought 100% of active projects into documentation compliance.
Helped onboard 25 new vendors in one quarter by streamlining intake checklists and follow-ups, accelerating procurement readiness for upcoming project starts.
- Coordinated schedules, meeting logistics, and document control for 12 concurrent capital projects, helping project managers maintain 96% on-time milestone completion across a two-state portfolio.
- Processed purchase orders, invoices, and vendor onboarding records in Oracle and SharePoint, reducing approval turnaround from five business days to three.
- Prepared weekly status reports, risk logs, and action trackers for leadership reviews, improving issue visibility and supporting faster escalation of schedule conflicts.
- Supported contract closeout and archive compliance for 35 completed work orders, achieving 100% documentation accuracy during an internal operations audit.
- Managed calendars, travel arrangements, and expense reconciliation for a regional construction team of 18, ensuring timely support for field supervisors and executives.
- Maintained project files, subcontractor certificates, and permit documentation, which helped the office pass client compliance reviews with zero administrative findings.
- Created Excel trackers for bids, change orders, and billing deadlines, improving submission accuracy and preventing missed due dates across 20 active jobs.
- Served as primary liaison between project managers, vendors, and accounting, resolving documentation discrepancies quickly and reducing payment holds by 25%.
- Led rollout of a standardized electronic filing structure for 150+ project folders, cutting document retrieval time by 40% across project managers and accounting staff.
- Built naming conventions, approval checklists, and version-control procedures in SharePoint, improving handoff consistency and reducing duplicate file submissions during closeout.
Project management principles and coordination practices.
Administrative operations, communication, and office systems.
Coco Panda
Emphasis in operations management and organizational communication.
Project Administrative Coordinator with 6+ years of experience supporting construction, facilities, and operations teams across scheduling, document control, vendor coordination, and executive reporting. Known for improving workflow accuracy, maintaining audit-ready records, and keeping multi-stakeholder projects on track. Proficient in Microsoft Office, SharePoint, Oracle, and cross-functional communication.
Standardized monthly reporting templates for five project managers, reducing preparation time by 30% and improving leadership visibility into budget and schedule status.
Recognized by the operations director for coordinating a year-end records cleanup that brought 100% of active projects into documentation compliance.
Helped onboard 25 new vendors in one quarter by streamlining intake checklists and follow-ups, accelerating procurement readiness for upcoming project starts.
- Coordinated schedules, meeting logistics, and document control for 12 concurrent capital projects, helping project managers maintain 96% on-time milestone completion across a two-state portfolio.
- Processed purchase orders, invoices, and vendor onboarding records in Oracle and SharePoint, reducing approval turnaround from five business days to three.
- Prepared weekly status reports, risk logs, and action trackers for leadership reviews, improving issue visibility and supporting faster escalation of schedule conflicts.
- Supported contract closeout and archive compliance for 35 completed work orders, achieving 100% documentation accuracy during an internal operations audit.
- Managed calendars, travel arrangements, and expense reconciliation for a regional construction team of 18, ensuring timely support for field supervisors and executives.
- Maintained project files, subcontractor certificates, and permit documentation, which helped the office pass client compliance reviews with zero administrative findings.
- Created Excel trackers for bids, change orders, and billing deadlines, improving submission accuracy and preventing missed due dates across 20 active jobs.
- Served as primary liaison between project managers, vendors, and accounting, resolving documentation discrepancies quickly and reducing payment holds by 25%.
- Led rollout of a standardized electronic filing structure for 150+ project folders, cutting document retrieval time by 40% across project managers and accounting staff.
- Built naming conventions, approval checklists, and version-control procedures in SharePoint, improving handoff consistency and reducing duplicate file submissions during closeout.
Project management principles and coordination practices.
Administrative operations, communication, and office systems.
