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Special Events Coordinator with 5+ years of experience planning nonprofit, arts, and corporate events across venues in the United States. Skilled in vendor management, budget control, guest experience, and event logistics, with a track record of executing high-attendance programs on schedule and under budget. Known for strong cross-functional coordination and calm onsite problem solving.
- Coordinate 35+ annual cultural, fundraising, and donor events for audiences of 50 to 1,200, delivering 96% average attendee satisfaction scores.
- Manage event budgets totaling $750K, negotiate vendor contracts, and reduce decor, catering, and AV expenses by 12% without compromising guest experience.
- Build production timelines, floor plans, and run-of-show documents while partnering with marketing, development, and operations teams to keep cross-functional deliverables on schedule.
- Supervise up to 25 event-day staff and volunteers, oversee registration and guest flow, and resolve onsite issues quickly to maintain seamless program execution.
- Supported planning and execution of 60+ corporate meetings, galas, and nonprofit events annually, ensuring accurate logistics, vendor coordination, and client communication.
- Administered registration lists, seating charts, and banquet event orders for programs hosting 100 to 900 attendees across hotel and offsite venues.
- Tracked invoices, purchase orders, and post-event reconciliations, helping the team close events 20% faster and maintain budget variance below 5%.
- Prepared guest materials, signage, and speaker logistics, contributing to a 15% increase in repeat bookings from association and corporate clients.
Emphasis in event operations, guest services, and hospitality management.
Special Events Coordinator with 5+ years of experience planning nonprofit, arts, and corporate events across venues in the United States. Skilled in vendor management, budget control, guest experience, and event logistics, with a track record of executing high-attendance programs on schedule and under budget. Known for strong cross-functional coordination and calm onsite problem solving.
- Coordinate 35+ annual cultural, fundraising, and donor events for audiences of 50 to 1,200, delivering 96% average attendee satisfaction scores.
- Manage event budgets totaling $750K, negotiate vendor contracts, and reduce decor, catering, and AV expenses by 12% without compromising guest experience.
- Build production timelines, floor plans, and run-of-show documents while partnering with marketing, development, and operations teams to keep cross-functional deliverables on schedule.
- Supervise up to 25 event-day staff and volunteers, oversee registration and guest flow, and resolve onsite issues quickly to maintain seamless program execution.
- Supported planning and execution of 60+ corporate meetings, galas, and nonprofit events annually, ensuring accurate logistics, vendor coordination, and client communication.
- Administered registration lists, seating charts, and banquet event orders for programs hosting 100 to 900 attendees across hotel and offsite venues.
- Tracked invoices, purchase orders, and post-event reconciliations, helping the team close events 20% faster and maintain budget variance below 5%.
- Prepared guest materials, signage, and speaker logistics, contributing to a 15% increase in repeat bookings from association and corporate clients.
Emphasis in event operations, guest services, and hospitality management.
